PREPARED BY: ALLAN A. PANGANIBAN DATE OF MEETING: 09/07/210
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) ACCEPTING WORK PERFORMED BY GRUENDL, INC. DBA RAY’S ELECTRIC, OAKLAND, CALIFORNIA FOR THE FIBER WIDE AREA NETWORK (WAN) PROJECT (0950) AS COMPLETE; (2) DIRECTING CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER; AND (3) RE-APPROPRIATE REMAINING FUNDS TO RUMRILL COMPLETE STREETS PROJECT (0700)
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Economic Development and Diversification: Priority 408 - Municipal Broadband Wireless Project is an adopted policy item under the FY 2021-23 City Council Priority Workplan, adopted on March 15, 2021.
CEQA Compliance Statement
The City Council of the City of San Pablo adopted Resolution 2017-025, which adopted the Initial Study (IS) and Mitigated Negative Declaration (MND) and found that there is no substantial evidence that the Municipal Broadband Project will have a significant effect on the environment. There have been no substantial changes to the project, circumstances or mitigation measures that would require subsequent environmental review.
BACKGROUND
The San Pablo Fiber Wide Area Network (WAN) Project aims to connect several City facilities via a fiber optic line. This Fiber WAN Project (0950) is considered Phase 1 of the overall project. It linked the new City Hall (1000 Gateway Ave.) to the Police Department Building (13880 San Pablo Ave.), and to the San Pablo Community Center (2450 Road 20). It also connects the Senior Center (1943 Church Lane), traffic signal controller at San Pablo Avenue and Gateway Avenue, and traffic signal controller at San Pablo Avenue and Church Lane to this fiber backbone.
The construction contract was awarded to Gruendl, Inc dba Ray’s Electric in the amount of $1,060,725 on October 21, 2019 through Resolution No. 2019-153. Construction began in late January 2020. Work was momentarily suspended due to the COVID-19 outbreak. But the construction project was substantially completed by February 2021.
The conduits were installed underground by directional boring method. Avoidance of the numerous utility lines and traversing along the San Pablo Ave. bridge presented some conflicts and thus additional costs due to unknown conditions. However, these change orders were offset by reduced quantities. Several paths were slightly changed which resulted in these cost savings.
The final contract amount to Ray’s Electric is $819,279.02. The contractor was forwarded the proposed final estimate on August 12, 2021 and concurred on August 17, 2021.
The City Engineer has determined that the above work has been completed in accordance to the plans and specifications.
By adopting the attached resolution, the Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from Contractor to City and will enable processing the final payment. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention.
In order to maintain this new infrastructure, maintenance will need to be performed on a regular basis. Tasks such as cable and node inspection and fiber line testing will be performed in the future.
Phase 2 of the project will include alignment to Davis Park (corner of Folsom Avenue and 17th Street) and the Corporation Yard (1515 Folsom Avenue). This may be linked later on, as additional funding is identified and as a step towards accomplishing the larger Municipal Broadband Project.
FISCAL IMPACT
The total construction contract cost amount is $819,279.02, as stated above. The following table details the project’s budget funding sources and expense totals.
|
Project Budget |
|
Fund Source |
Amount |
|
General Fund Designated Reserves (GFDR) FY 2018/19- Public Fiber/Smart Cell Technology |
$1,000,000 |
|
General Fund Designated Reserves (GFDR)- Soils Storage - Wildcat Creek Trail Project |
$ 219,834 |
|
Total Sources |
$1,219,834 |
Resolution 2019-153 authorized project spending at $1,219,834.
|
Project Expenditures |
|
Description |
Amount |
|
Construction contract |
$819,279 |
|
On call inspection service |
$ 4,312 |
|
Miscellaneous |
$ 2,723 |
|
Total Project |
$826,314 |
The project will be closed leaving a balance of $393,520. City staff is requesting that the remaining aforementioned and approved funds be re-appropriated to the Rumrill Complete Streets Project. It should be noted that staff planned to request augmenting the construction contingency during the award of the Rumrill construction contract by re-appropriating other unused CIP project funds.
|
ACTION |
FROM: Fund / Account Code |
AMOUNT |
TO: Fund / Account Code |
AMOUNT |
|
Re-Appropriate |
320-0950-43604-GFD-419 |
$393,520 |
320-0700-43604-GFD-419 |
$393,520 |
|
Total Amount Re-Appropriated: |
$393,520 |