APREPARED BY: JEAN CLARK DATE OF MEETING: 11/16/2026
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO RATIFYING AN INTERAGENCY AGREEMENT BETWEEN THE CONTRA COSTA COUNTY DEPARTMENT OF EMPLOYMENT AND HUMAN SERVICES AREA AGENCY ON AGING AND THE CITY OF SAN PABLO FOR THE PROVISION OF CONGREGATE MEALS FOR THE AREA AGENCY ON AGING SENIOR NUTRITION PROGRAM AT THE SAN PABLO SENIOR CENTER
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
FY 2025-27 City Council Priority Work Plan Compliance Statement
Build a Healthy Community, Priority item 103: Improve connections to healthy eating and active living with all applicable city programs and services; and Develop a volunteer service academy or service program are adopted priority items under the FY 2025-27 City Council Priority Workplan, effective April 7, 2025.
BACKGROUND
Since 1977, Contra Costa County (County) has been providing a nutrition program for senior citizens (age 60 and older) in the San Pablo area at numerous City facilities. Services include a congregate meal program up to five (5) days per week with as many as ninety (90) meals served per day by city staff.
Due to COVID-19 restrictions, meals were halted in March of 2020, and individual frozen meals in packs of five (5) were provided by the County and distributed by City of San Pablo staff. Seniors picked up the meals at the Church Lane Senior Center or city staff delivered the meals to their homes. When the City reopened its facilities and began in-person programming in 2021, the frozen meals were stopped, and in-person congregate meals resumed. The first year averaged 20 meals per day and grew to an average of 50 meals per day as of June 2026.
Seniors are allowed to contribute both voluntarily and confidentially towards the costs of their meals. The suggested voluntary contribution is three dollars ($3) per meal. No one is ever turned away if they are unable to donate. All donations collected are paid back to the County. Participants under the age of 60 must pay seven dollars ($7) per meal.
During the previous July 2024 - June 2026 MOU period, the County experienced a reduction in funding and, for the first time, reduced the City’s meals to no more than 30 meals per day. This reduction lasted 3 months, January - March 2026. The County found a temporary funding source and was able to increase the number of meals served from April 2026 through the end of June 2026 to 50 per day. This reduction prompted the City to budget $30,000 for FY 2026-27 and FY 2027-28 to fund additional meals as needed to meet the current demand based on the amount provided by the County in an effort to not turn anyone away. The City is able to purchase meals from the County meal provider Trio at its own expense for a cost of $6.20 per meal to supplement the number of meals provided by the County.
The current Interagency Agreement obligates the City to provide a congregate meal program Monday through Friday of each week except for County-designated holidays and other days mutually agreed upon by the County and the City. The City is responsible for ordering congregate meals from the County, receiving the meals at the program site, heating the meals, and serving them based on food handling regulations. The City is responsible for providing the labor, supplies, and equipment necessary to serve the meals. The City staffing for this program is comprised of both paid staff and volunteers. The City is responsible for maintaining all records documenting program participants, preparing reports, and submitting them to the county on a daily, weekly, and monthly basis.
The Interagency Agreement period is July 1, 2026 through June 30, 2029 (3 years) and provides for 692 meals per month, not to exceed 8,300 meals annually as described in Section V item D1 of the interagency agreement service plan.
FISCAL IMPACT
There is no fiscal impact. All funds to be spent will be at the City’s discretion and are not part of this Interagency Agreement.
ATTACHMENTS
Att A. Resolution
Exh A. Interagency Agreement