PREPARED BY: LT. JOHN BENONE DATE OF MEETING: 05/20/19
SUBJECT:
TITLE
PUBLIC HEARING AND RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO TO: (1) DECLARE CERTAIN POLICE DEPARTMENT EQUIPMENT AS SURPLUS PROPERTY TO BE DISPOSED OF PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.120; (2) AUTHORIZE THE ACCEPTANCE AND APPROPRIATION OF $17,046 IN FUNDS ANTICIPATED TO BE RECEIVED FROM THE 2018 JUSTICE ASSISTANCE GRANT PROGRAM (JAG); AND (3) AUTHORIZE THE PURCHASE OF A NEW TRAFFIC MESSAGE TRAILER TO ASSIST THE TRAFFIC DIVISION IN SPEED ENFORCEMENT
Label
CITY MANAGER RECOMMENDATION
Recommendation
Conduct public hearing; adopt Resolution
Body
Compliance statements
Diversify Revenue Stream is an adopted policy item under the FY 2019-21 City Council Priority Workplan.
CEQA Compliance Statement
This proposed action is not a project under CEQA pursuant to Guidelines section 15378(b)(5): Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
BACKGROUND
The Justice Assistance Edward Byrne Memorial Grant Program (JAG) is unsolicited federal funds designated for frontline municipal police services. Every year, the City of San Pablo Police Department receives unsolicited funds of varying amounts from this federal grant. On September 5, 2017, the City of San Pablo Police Department submitted JAG application 2018-H4072-CA-DJ for an anticipated award amount of $17,046. At least three percent of the 2018 JAG Grant award funds must be applied to NIBRS (National Incident-Based Reporting System) training. A copy of the application is attached. The Police Department intends to use the funds to purchase a new traffic message trailer to assist in traffic speed enforcement to increase pedestrian and motorist safety.
The United States Department of Justice had attempted to impose immigration enforcement requirements on California grantees. On March 26, 2019, the U.S. District Court for the Northern District of California prohibited the immigration enforcement requirements. On April 22, 2019, the Police Department submitted the 2018 JAG Grant acceptance documents.
Pursuant to Government Code Section 30061(c)(1), cities and counties are required to hold a public hearing to consider frontline enforcement funding requests prior to the receipt of funds. Notice of this public hearing has been appropriately posted and published in a newspaper of general circulation.
Following this public hearing the City Council may authorize the appropriation of existing, as well as anticipated, monies exclusively to fund frontline municipal police services in accordance with the request(s) submitted by the police department.
The SPPD Traffic Unit has utilized their current traffic message trailer to help enforce speed laws in residential and business areas throughout the City. Our current traffic message trailer is over ten years old and has been serviced several times to remain operational. Currently, the traffic message trailer is non-operational and the repair costs outweigh its current worth. Due to the current traffic message trailer’s age and condition it is the desire of the Police Department to dispose of the trailer as surplus with no salvage value, pursuant to San Pablo Municipal Code section 3.16.120.
The San Pablo Municipal Code section 3.16.120 states: “All using departments shall submit to the purchasing officer, at such times and in such form as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The purchasing officer shall have authority to exchange or trade in all such supplies, equipment and materials; to sell by public auction, sealed bid, or agreement with other public agencies; or sell by direct negotiated agreement, or on a consignment basis. In the event the purchasing officer determines that any such obsolete or surplus property has no salvage value, he may dispose of it as he deems advisable.”
The Police Department proposes to use the JAG award funds to purchase the "Stalker" Message Center 360 Trailer which features a rotating mast mount design for easy travel, setup and positioning. The system includes more than three hundred memorized, customized - user programmable messages, a full matrix of amber LED characters, four deep-cycle batteries, solar panel, speed sensor certified for accuracy, traffic data analyst application, trailer tongue jack, and a twenty-four-month warranty. The total one-time cost, including sales tax, shipping and handling, for the "Stalker" Message Center 360 Trailer is $16,403.
Stalker Radar is the sole source supplier for this particular kind of 360-degree speed trailer, which allows more flexibility in deployment. It is the desire of the Police Department to exempt the “Stalker” Message 360 Trailer purchase from the bid process under section 3.16.110(C) of the Municipal Code, (Exceptions to the Bid Policy) as a sole source procurement.
FISCAL IMPACT
Acceptance and appropriation of $17,046 will increase FY 2019/20 revenues and expenditures by that amount and will be applied to the respective revenue and expenditure accounts (210-0000-33403 and 210-2110-46300). The total one-time cost, including sales tax, shipping and handling, for the "Stalker" Message Center 360 Trailer is $16,403. The total cost of the trailer will be paid with the accepted and appropriated funds expected to be received through the federal JAG grant. The remaining $644 of the JAG-awarded funds will be applied to NIBRS training which will pay for one Police Admin Clerk to receive NIBRS training.