PREPARED BY: RADIAH T. VICTOR DATE OF MEETING: 06/05/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO APPROPRIATING $30,000 FROM THE FY 2016/17 GENERAL FUND DESIGNATED RESERVE, MAJOR OPERATING CONTINGENCIES FOR CITY FACILITY MAINTENANCE AND ONE-TIME IMPROVEMENTS TO THE FY 2016/17 CAPITAL IMPROVEMENT PROGRAM (320-3200-43600-LGT-LED) FOR ENGINEERING SERVICES NECESSARY TO RETROFIT CITY RESIDENTIAL STREETLIGHTS TO LIGHT-EMITTING DIODE (LED)
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Capital Improvement Projects is an adopted policy item under the FY 2015-17 City Council Priority Workplan, revised October 1, 2016.
CEQA Compliance Statement
The California Environmental Quality Act does not apply to this kind of financial accounting action that does not impact the physical environment, with environmental review of the underlying project being taken as described below.
BACKGROUND
In December 2016 a City-wide Street Lighting Evaluation Study was completed. The purpose of this study was to establish a baseline for existing lighting levels, review optional standards for new lighting, list and evaluate the pros and cons of upgrading to new lighting levels, and to prepare an estimate for construction upgrade costs.
Within the City, there is a total of 1,258 light fixtures. The City owns and maintains 202 of these fixtures and the remaining 1,056 are owed and maintained by PG&E. The PG&E-owned fixtures are subdivided into 739 fixtures mounted on wood poles and 317 are mounted on steel or other poles.
Estimated costs for upgrading lighting fixtures and installing new fixtures to meet new national standards is estimated to cost $6.6 million. Establishing improvement implementation priorities based on City crime statistics was recommended. Using this approach, two mixed-use boulevards were identified as the highest priority. Implementation priorities for streetlight upgrades on arterial and collectors was also recommended based on crime statistics, but were modified based on a geographic grouping to create cost efficiencies. Crime statistics were not useful for prioritizing lighting improvements on local streets; however, it was recommended that priorities be established based on residents’ requests.
The City is currently pursuing a bond funding strategy for implementation of the City-wide lighting enhancements. However, at this time, staff is requesting Council to appropriate $30,000 from the General Fund Designated Reserves to cover the cost of environmental review, construction improvements, and labor costs associated with PG&E’s retrofit of existing poles on streets designated as high crime priority areas. Staff had previously requested approval of $22,425 for Michael Baker International to perform the environmental review under 200-3310-43600. That action decreased the available professional services appropriation for general engineering services. Since the environmental review is needed prior to construction, the costs are more appropriate under the capital improvement budget. This action will appropriate budget dollars to the CIP budget, so that after appropriation of funds is approved, a journal entry can be executed to transfer the charges from 200-3310-43600 to 320-3200-43600-LGT-LED. It is anticipated the PG&E upgrades and construction costs associated with the high crime areas will be completed by October 2017.
FISCAL IMPACT
Funding in the amount of $30,000 from fund balance in the FY 2016/17 General Fund Designated Reserve Major Operating Contingencies City Facility Maintenance and One-Time Improvements (100-0000-00000), will need to be appropriated to the FY 2016/17 Capital Improvement Program for Retrofit of City Residential Streetlights to LED (320-3200-43600-LGT-LED).
|
Action |
From: Fund |
To: Account |
Amount |
|
Appropriate |
GFDR Major Operating Contingencies City Facility Maintenance and One-Time Improvements |
Retrofit of City Residential Streetlights to LED (320-3200-43600-LGT-LED) |
$30,000 |