PREPARED BY: Andrea Mendez DATE OF MEETING: 12/17/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING A FEE WAIVER IN THE AMOUNT OF $16,440 FOR THE SAN PABLO BASEBALL ASSOCIATION (SPBA) USE OF DAVIS PARK SPORTS FIELDS AND CONCESSION STAND FOR THE 2019 SPRING SEASON
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2018-21 Council Priority Work Plan Compliance Statement
Healthy Eating Active Living: Low Cost Recreation Youth Programs for Income Sensitive Residents: Capacity Building & Operating Space for Non-Profits/Community Organizations are adopted policy items under the FY 2018-21 City Council Priority Work plan, effective November 1, 2017.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
On November 30, 2018 Andre Williams, President of SPBA, submitted a letter to the City Council requesting the waiver of fees for Davis Park Sport Fields (Youth Diamond/Sports Field and Mini Diamond/Sports Field) and the Davis Park Concession Stand on the following dates and times:
Davis Park Sport Fields (Youth Diamond/Sports Field and Mini Diamond/Sports Field)
• March 1, 2019 - June 30, 2019 on Monday - Friday
o 4:00 PM - 8:00 PM
• March 1, 2019 - June 30, 2019 on Saturday - Sunday
o 8:00 AM - 9:00 PM
Davis Park Concession Stand
• March 1, 2019 - June 30, 2019 on Monday - Friday
SPBA has operated a volunteer-based youth baseball program in the City of San Pablo since 1955. The SPBA is a non-profit youth organization designed to help keep youth ages 4-16 off the streets by providing them with a safe, structured, adult supervised youth baseball program. According to the SPBA current rosters, they have approximately 75 youth athletes enrolled in their program. Of those 75 enrollees, 44% or 33 of those youth athletes reside in the City of San Pablo.
Any agency requesting a waiver for field rentals will be required to submit supporting documentation in order to be considered for the waiver. These documents will include the following information:
• Their articles of incorporation
• Current/updated roster of membership
• List of organization officers and contact information
• Certificate of insurance
• Copy of the organizations by-laws
Having these documents included with the request for fee waivers allows the City to address and mitigate any potential public safety challenges and concerns regarding players and coaches with regards to parking, neighborhood impacts and parent and coach behavior throughout the season. It also allows the City to evaluate the number and percentage of San Pablo youth being assisted by the requested fee waivers.
FISCAL IMPACT
The fiscal impact for FY 2018/19 (2019 spring season) will be a subsidy of $16,440 in rental revenue for Davis Park Sport Fields and Concession Stand.
Attachments:
Attachment A - San Pablo Baseball Facility Rental Applications
Attachment B - San Pablo Baseball Fee Waiver Letter Request
Attachment C - San Pablo Baseball Facility Financial Breakdown
Attachment D - Organization Fee Waiver Amount Totals