PREPARED BY: Capt. BRAD LINDBLOM DATE OF MEETING: 07/15/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO 1) PURCHASE TWO (2) 2024 DODGE DURANGO POLICE INTERCEPTOR VEHICLES AND FIVE (5) 2025 TOYOTA CAMRY HYBRID VEHICLES WITH EMERGENCY EQUIPMENT FOR A TOTAL COST NOT TO EXCEED $360,816, USING COMPETITIVELY BID COOPERATIVE CONTRACTS, 2) AUTHORIZE FUNDS FOR THE PROPOSED VEHICLE PURCHASE TO BE ALLOCATED FROM THE ASSET & VEHICLE REPLACEMENT INTERNAL SERVICE FUND (140-2110-46300), AND 3) SELL POLICE DEPARTMENT VEHICLES AS SURPLUS PROPERTY AT PUBLIC AUCTION PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.120, WITH REVENUE FUNDS RECEIVED TO BE CREDITED TO THE FISCAL YEAR 2024-25 PD VEHICLE REPLACEMENT FUND ACCOUNT (102-2110-46300).
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Improve Public Safety is one of the top City Council priorities listed in the FY 2023-25 City of San Pablo City Council Priority Workplan, effective May 1, 2023.
BACKGROUND
The Police Department maintains a fleet of marked and unmarked emergency vehicles in continuous 24/7 operation, and needs additional marked and unmarked emergency vehicles for patrol and administrative use. The proposed vehicle purchase will replace seven (7) vehicles within the Police Department’s existing fleet due to age, mileage and maintenance costs.
Vehicle Purchase
The Police Department requests the City Council to authorize the City Manager to purchase two (2) 2024 Dodge Durango Police Interceptor vehicles from Elk Grove Auto in Elk Grove, CA and five (5) 2025 Toyota Camry Hybrids from Freeway Toyota in Hanford, CA for a total sum of $278,400, under the State of California Department of General Services contract 1-22-23-10C and 1-22-23-23E (Cooperative Purchasing Agreements). The State of California Contract 1-22-23-10C and 1-22-23-23E went into effect on May 1, 2022 and will expire on April 30, 2025.
San Pablo Municipal Code Section 3.16.110.E (Cooperative Purchasing) allows the City to forego a formal bid process for the purchase of equipment, materials, supplies and services, and buy said equipment directly from a vendor if the price is established by competitive bidding by another public jurisdiction. Staff requests approval to make such a purchase per the competitively-bid State contract identified above.
New Vehicle Police Equipment
The new vehicles will be outfitted with specialized police emergency equipment, including full decal and lettering for two (2) Dodge Durango vehicles designated as marked units. Priority 1 Public Safety Equipment, Inc. is the Police Department’s service provider for vehicle equipment installation and repair, and will outfit the new vehicles with emergency equipment for a total estimated cost of $80,738. The decal and lettering for marked units will be completed by ET Sign & Car Wrap at a total estimated cost of $1,678.
|
Purchase |
Cost |
|
2024 Dodge Durango (2 Units) |
$112,860 |
|
2025 Toyota Camry (5 Units) |
$165,540 |
|
Emergency Vehicle Equipment |
$80,738 |
|
ET Sign- Vehicle Decal |
$1,678 |
|
Total Expenditure |
$360,816 |
Vehicle Surplus
The Police Department proposes designating Unit #822 (2002 Ford Crown Victoria), Unit #830 (2003 Ford Crown Victoria), Unit #845 (2007 Ford Crown Victoria), Unit #852 (2007 Ford Crown Victoria), Unit #853 (2008 Ford Crown Victoria), Unit #1402 (2014 Ford Explorer), and Unit #1403 (2014 Ford Explorer) in its existing fleet as surplus, and disposing of the vehicles by auction. Due to age and condition, these vehicles have required extensive maintenance, with repairs often costing more than their current value. The San Pablo Municipal Code 3.16.120A provides:
“All using departments shall submit to the purchasing officer, at such times and in such form as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The purchasing officer shall have authority to exchange or trade in all such supplies, equipment and materials; to sell by public auction, sealed bid, or agreement with other public agencies; or sell by direct negotiated agreement, or on a consignment basis. In the event the purchasing officer determines that any such obsolete or surplus property has no salvage value, he may dispose of it as he deems advisable.”
STANDING COMMITTEE REVIEW
On June 26, 2024, staff presented this procurement and surplus property disposition request to the Public Safety Standing Committee (Councilmembers Pabon-Alvarado and Xavier). Upon completion of the presentation, the Committee recommended the request be forwarded to the City Council for its formal consideration and approval.
FISCAL IMPACT
The total purchase cost of $360,816 will be made using funds from the Asset & Vehicle Replacement Internal Service Fund 140-2110-46300. Any revenue funds received from the sale of the surplus vehicles will be credited to the FY 24/25 Vehicle Replacement Fund Account (102-2110-46300).
ATTACHMENTS
Att A - Resolution
Att B - Elk Grove Auto Vehicle Quote
Att C - Freeway Toyota Vehicle Quote
Att D - Priority One Public Safety Equipment Inc. Quote
Att E - State of California Department of General Services Fleet Contract