PREPARED BY: VIVIANA TOLEDO DATE OF MEETING: 04/21/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION APPROPRIATING $1,920,325 TO THE POLICE HEADQUARTERS BUDGET BY ADJUSTING THE LEASE REVENUE BONDS AMOUNT AND APPROPRIATING THE INTEREST EARNED TO THE SAN PABLO POLICE HEADQUARTERS PROJECT BUDGET (320-0104-43605)
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Improve Public Safety is a City Council Priority on the Fiscal Year 2025-2027 City Council Priority Workplan effective April 7, 2025.
BACKGROUND
On December 20, 2021, the City of San Pablo approved the issuance of Lease Revenue Bonds to fund the design and construction of the future Police Headquarters and Public Safety Training Center to be located on a vacant City-owned 2.27-acre vacant lot at the northwest corner of Gateway Avenue and Chattleton Lane in the Mixed-Use Center South or Plaza San Pablo area of San Pablo, directly north of the new City Hall.
The City of San Pablo authorized an appropriation of $18,500 in General Fund Designated Reserves/New Major City Facilities Advanced Planning to the Police Headquarters and Public Safety Training Facility Project by transferring funds from the General Fund (100-0000-49999) to the Public Works Construction in Progress Fund (320-0000-39999 - GFD-422) and appropriating funds for environmental professional services (320-0104-43601) on December 20, 2021 (Resolution 2021-166).
On January 18, 2022, (Resolution 2022-009) the City Manager was authorized to enter into a professional services agreement with Mack5 in the amount of $882,925 for project, design and construction management for the new San Pablo Police Headquarters and training facility (320-0104-43605) with authorization of City Council for the budget appropriation, which would be funded by proceeds from the 2022 lease revenue bonds.
On May 16, 2022, (Resolution 2022-068) the City Manager was authorized to enter into a Consulting Services Agreement with LPA, Inc. to prepare the design and construction requirements (the “Bridging Documents”) for the design-build delivery of the New Police Facility; in an amount the amount of $747,375 with authorization of City Council for the budget appropriation which would be funded by proceeds from the 2022 lease revenue bonds.
On February 21, 2023, (Resolution 2023-024) the City Council approved and awarded a contract with Overaa in the amount of $38,491,497 and appropriated $43,608,026, the remaining 2022 Lease Revenue Bonds Proceeds (after costs for the approved January 18, 2022 and May 16, 2022 were appropriated), General Fund Designated Reserves and ARPA/General fund 120 to fund the project and other related expenses to project budget 320-0104-43605-GFD-422 to fund the contract as well as other expenses associated with the project expenses including contingency, special testing, furniture, fixtures and equipment, IT equipment, utilities, permits, and miscellaneous costs (i.e. moving, equipment etc.):
Lease Revenue Bond Proceeds: $ 28,839,700
General Fund Designated Reserves: $ 10,414,859
ARPA/General Fund 120- PD Facility: $ 4,353,467
Total: $43,608,026
On July 10, 2024 (Resolution 2024-098), the City Council of the City of San Pablo authorized the reappropriation and obligation of $76,070.02 in ARPA funds under Fund 120 to the Project budget 320-0104-43605-GFD-422 to fund a portion of the Overaa contract pertaining to technology equipment, infrastructure and fiber optic expenses related the New San Pablo Police Department Headquarters and Regional Training Facility (Project).
All of the above appropriations amount to current total project budget of $45,332,896:
The proposed Resolution adjusts the San Pablo Headquarters Project Budget and increases appropriations by $1,920,325 The new proposed project budget is $47,253,221 and includes the following actions outlined in the resolution:
1. Decrease San Pablo Headquarters project by $470,000 allocation, from $30,470,000 to $30,000,000 to correctly reflect the 2022 Lease Revenue Bond Final Official Statement.
2. Appropriate the 2022 Lease Revenue Bond Interest Earned to San Pablo Police Headquarters totaling $2,390,325.
Budget, Fiscal & Legislative Standing Committee Review
On April 9, 2025, the Budget, Fiscal & Legislative Standing Committee (Pabon-Alvarado; Ponce) met to review the updated PD HQ Project Budget and were presented with all updated appropriations and findings. Following their consideration and review, the BFLSC recommended formal consideration and approval to the City Council.
FISCAL IMPACT
The proposed resolution authorizes appropriation of a total of $1,920,325 to San Pablo Headquarters Project 320-0104-43605 to fund expenses associated with the project.
ATTACHMENT
Att A: Resolution