PREPARED BY: MICHELE YOST DATE OF MEETING: 06/05/2023
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE (5) YEAR AGREEMENT WITH SWEEPING CORPORATION OF AMERICA (SCA) FOR CITYWIDE STREET SWEEPING SERVICES IN AN AMOUNT NOT TO EXCEED $180,000 FOR FISCAL YEAR 2023/24 AND A TOTAL AUTHORIZATION AMOUNT NOT TO EXCEED $994,614 THROUGH FISCAL YEAR 2027/28
CEQA: This project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to 14 C.C.R. Section 15301 because it consists of the maintenance of existing facilities.
Recommendation
CITY MANAGER RECOMMENDATION
Adopt Resolution
Body
COUNCIL PRIORITY WORKPLAN statement
FY 2023-25 Council Priority Workplan Compliance Statement
Major Policy Goal: Improve Public Safety - 500 Employ Integrated Efforts to Reduce Blight are adopted policy items under the FY 2023-25 Council Priority Workplan, effective May 1, 2023.
BACKGROUND
The City’s street sweeping operation removes trash and garbage via mechanical or manual means from the street and prevents same trash and garbage from migrating onto local waterways. A clean street also adds a beautification aspect to the neighborhood.
In June 2016, the City executed a contract with Contract Sweeping Services (now owned by Sweeping Corporation of America) to provide Citywide street sweeping services. The contract is set to expire on June 30, 2023.
On January 23, 2023, staff issued a Request for Proposals (RFP) soliciting proposals for street sweeping services for all City streets. On February 23, 2023, the City received three (3) sealed bids for street sweeping services. The bid results were as follows:
|
Firm |
Location |
Bid |
|
Hermes Robotics, Inc. |
Oakland, CA |
$168,000 |
|
SCA of CA, LLC. |
San Jose, CA |
$180,000 |
|
JD Services |
San Francisco, CA |
$265,200 |
Staff performed a thorough review and evaluation of the proposals, qualifications and references. The evaluation was to determine the most qualified bidder and not solely the lowest bidder. SCA was deemed the best qualified. Given SCA’s experience and past performance on similar projects and overall value, staff recommends selecting SCA to provide Citywide street sweeping services for Fiscal Year 2023/24 and subsequent years.
FISCAL IMPACT
Funds for the proposed street sweeping agreement in an amount not to exceed $180,000 are available in the adopted FY 2023/2024 Street Maintenance Street Sweeping operating budget (200-3710-43600). Funding for the remaining four fiscal years under the contract will be subject to future budget approval by the City Council.
The agreement integrates an annual price escalator based on the U.S. Bureau of Labor Statistics, Consumer Price Index, San Francisco Area, with a minimum annual increase of three percent (3.0%) and a maximum annual increase of five percent (5.0%). The annual cost of the contract is shown in Table 1 below.
Table 1:
|
Fiscal Year (FY) |
Minimum 3% annual increase |
Maximum 5% annual increase |
Minimum annual cost |
Maximum annual cost |
|
Year 1 - FY 2023/24 |
-- |
-- |
$180,000 |
$180,000 |
|
Year 2 - FY 2024/25 |
$5,400 |
$9,000 |
$185,400 |
$189,000 |
|
Year 3 - FY 2025/26 |
$5,562 |
$9,450 |
$190,962 |
$198,450 |
|
Year 4 - FY 2026/27 |
$5,729 |
$9,923 |
$196,691 |
$208,373 |
|
Year 5 - FY 2027/28 |
$5,901 |
$10,419 |
$202,592 |
$218,791 |
|
Totals |
|
|
$955,644 |
$994,614 |
Fiscal Year 2023/2024 Street Sweeping Agreement Funding Source
|
Transaction |
From: Fund |
Account Code |
Amount |
|
Approve |
Street Maintenance Fund |
200-3710-43600 |
$180,000 |
|
Total |
$180,000 |
ATTACHMENTS:
Att 1 - Resolution
Att 2 - Street Sweeping Agreement