PREPARED BY: james laughter DATE OF MEETING: 06/02/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO (1) PURCHASE ONE (1) 2025 DODGE DURANGO POLICE INTERCEPTOR VEHICLE FOR A TOTAL COST NOT TO EXCEED $49,470 USING COMPETITIVELY BID COOPERATIVE CONTRACTS; (2) TRANSFER AND APPROPRIATE $49,470 FROM THE FY 2024-25 POLICE DEPARTMENT BUDGET (SPECIAL DEPARTMENT EXPENSES) TO FUND 140 (ASSET & VEHICLE OPERATING RESERVE) TO FUND THIS PURCHASE; AND (3) SELL POLICE DEPARTMENT VEHICLE UNIT #701 AS SURPLUS PROPERTY AT PUBLIC AUCTION PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.120, WITH REVENUE FUNDS RECEIVED TO BE CREDITED TO THE POLICE DEPARTMENT VEHICLE REPLACEMENT FUND 102-2110-46300
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Improve Public Safety is one of the top City Council priorities and is an adopted policy item under the FY 2025-27 City Council Priority Workplan, effective April 7, 2025.
BACKGROUND
The Police Department maintains a fleet of marked and unmarked emergency vehicles in continuous 24/7 operation. The Police Department needs marked and unmarked emergency vehicles for patrol and administrative use. This new vehicle purchase will replace Unit #701, which is inoperative and requires extensive mechanical work.
Vehicle Purchase
The Police Department requests the City Council to authorize the City Manager to purchase (1) 2025 Dodge Durango Police Interceptor vehicle from Hilltop Dodge in Richmond, CA for a total sum of $49,470, under the State of California Department of General Services contract 1-22-23-23E (Cooperative Purchasing Agreement). The State of California Contract 1-22-23-23E went into effect on May 1, 2022, and will expire on April 30, 2026.
San Pablo Municipal Code Section 3.16.110.E (Cooperative Purchasing) allows the City to forego a formal bid process for the purchase of equipment, materials, supplies and services, and buy said equipment directly from a vendor if the price is established by competitive bidding by another public jurisdiction. Staff requests approval to make such a purchase per the competitively-bid State contract identified above.
Vehicle Surplus
The Police Department recommends declaring Unit #701 (2007 Chevrolet Silverado) from its existing fleet as surplus and disposing of it through auction. This vehicle has accumulated significant age, mileage, and wear, necessitating frequent and costly maintenance. At present, the vehicle is non-operational, and the estimated repair costs exceed $10,000, far surpassing its current market value. The San Pablo Municipal Code 3.16.120 A provides:
“All using departments shall submit to the purchasing officer, at such times and in such form as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The purchasing officer shall have authority to exchange or trade in all such supplies, equipment and materials; to sell by public auction, sealed bid, or agreement with other public agencies; or sell by direct negotiated agreement, or on a consignment basis. In the event the purchasing officer determines that any such obsolete or surplus property has no salvage value, he may dispose of it as he deems advisable.”
FISCAL IMPACT
The total purchase cost of $49,470 will be transferred from the FY 2024-25 Police Department Special Department Expenses account (100-2110-44000) and appropriated to the FY 2024-25 Fund 140 Asset & Vehicle Operating Reserve account (140-2110-46300) for encumbrance to fund this purchase.
Any revenue funds received from the sale of Unit #701 will be credited to the Police Department Vehicle Replacement account (102-2110-46300).
Budget, Finance, and Legislative Standing Committee
On May 28, 2025, Police Department staff presented this vehicle procurement and surplus to the Budget, Fiscal, and Legislative Standing Committee (Vice Mayor Pabon-Alvarado & Councilmember Ponce). The Committee accepted the presentation and recommended formal consideration by the San Pablo City Council.
ATTACHMENTS
Att 1- Resolution
Att 2- Hilltop Dodge Vehicle Quote
Att 3- State of California DGS Fleet Contract