PREPARED BY: ALLAN A. PANGANIBAN DATE OF MEETING: 03/04/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) ACCEPTING WORK PERFORMED BY PARC ENVIRONMENTAL FOR THE 2600 MORAGA ROAD ABATEMENT AND DEMOLITION PROJECT (0501) AS COMPLETE; (2) DIRECTING CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER; AND (3) RE-APPROPRIATING UNUSED FUNDS IN THE AMOUNT OF $58,665 FUND BALANCE TO THE SAN PABLO DAM ROAD/GATEWAY PROJECT (0605)
CEQA: This demolition project is part of the proposed 2600 Moraga Road Park Renovation Project. CEQA review was completed in March 2021. It was determined to be categorically exempt in accordance to Section 15301 (Class 1, Existing Facilities) and 15332 (In-Fill Development Project) of the CEQA guidelines, on the basis that this project involves minor alterations to the land. The Public Works Department filed a Notice of Exemption (NOE), dated March 11, 2021, with the Contra Costa County Clerk.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Major Policy Goals: Build a Healthy Community - Priority: 109 Develop Public Facilities for Active Living and Priority: 118 Continue to Pursue Passive / Active Recreational Park Development Opportunities City-Wide are adopted policy items under the FY 2023-25 Council Priority Workplan, effective on May 1, 2023.
BACKGROUND
The Project, located at 2600 Moraga Road, involved the demolition and abatement of the building structures of former El Portal School. The building compound has been subject to numerous break-ins and vandalism and had sustained significant fire damage. The Chief Building Official noticed unsafe building conditions and issued a red tag on December 2022. To eliminate the nuisance, staff recommended to abate and demolish the building structures.
On August 7, 2023 through Resolution 2023-129, City Council awarded the demolition contract to PARC Environmental in an amount of $1,042,635 with a 15% contingency for a total authorization of $1,199,035. The Notice to Proceed letter was issued on August 8, 2023. Work was substantially completed by the end of October 2023.
The final construction contract was determined to be $1,084,505, which included $41,870 in contract change orders. Additional work was directed to remove unidentified asbestos containing materials from behind walls and underground piping.
Staff recommends accepting the work as complete and authorizing the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from the contractor to the City. The City is holding a 5% retention on this project. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention payment.
Furthermore, staff recommends re-appropriating unused project funds in the amount of $58,665 to the San Pablo Dam Road/Gateway Project (0605).
FISCAL IMPACT
The fiscal impacts for the project are outlined in the tables below.
|
Project Budget |
|
|
|
Funding Source |
Fund/Account Code |
Amount |
|
FY2024 GFDR |
320-0501-43601-GFD-424 |
$1,199,035 |
|
FY2023 GFDR |
320-0501-43601-GFD-423 |
$30,075 |
|
TOTAL |
$1,229.110 |
|
Project Expenditures |
|
|
Description |
Amount |
|
Demolition contract |
$1,084,505 |
|
Environmental (haz. mat. survey, inspection) |
$ 69,904 |
|
Miscellaneous (temporary fencing, board up, security cameras) |
$ 16,036 |
|
TOTAL |
$1,170,445 |
|
Action |
From Fund/ Account Code |
Amount |
To Fund /Account Code |
Amount |
|
Re-appropriate |
FY2022-23 GFDR |
$58,665 |
Project 0605 |
$58,665 |
|
TOTAL |
$58,665 |