PREPARED BY: J. KELLY SESSIONS DATE OF MEETING: 05/06/19
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE A SUBLEASE SUPPLEMENT BY AND BETWEEN THE CITY OF SAN PABLO AND CONTRA COSTA COUNTY DETAILING HOURS OF OPERATION AND THE COST OF SERVICE FOR THE SAN PABLO LIBRARY FOR FY 2019/20
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Build a Healthy Community / Build Opportunity to Participate in the Local Economy is a top City Council policy goal under the FY 2018-21 City Council Priority Workplan Update, effective March 1, 2019.
CEQA Compliance Statement
The City’s execution of the Sublease Supplement is not subject to environmental review under the California Environmental Quality Act because it would not result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore is not considered a “project” subject to CEQA review. (Pub. Resources Code, § 21065; 14 Cal. Code Regs.§ 15378.)
BACKGROUND
The City of San Pablo (“City”) has long partnered with County of Contra Costa (“County”) to provide its citizens with a local branch of the County library system. Generally, the City has been responsible for securing space for a local library branch and paying rent, maintenance and operational costs related to the space, while the County provides all library services at that location. Increasingly, the County has required cities to pay for services beyond a baseline of hours now set at 35 hours per week.
Operation of the San Pablo Library (“Library”) is governed under a Library Sublease and Service Agreement (“Sublease”) with the County. Under the Sublease, the County Librarian provides a Sublease Supplement (“Supplement”) to the City by March 31 of each year which sets forth (i) the number of weekly baseline hours of library service the County will provide in the upcoming fiscal year; (ii) the number of “extra hours” of library service the City has requested the County to provide for the upcoming fiscal year; (iii) the resulting number of actual hours during which library services will be conducted at the Library for the upcoming fiscal year; and (iv) the cost of the extra hours to the City.
The proposed Supplement, dated March 27, 2019, outlines that the County would provide 35 base hours per week for the upcoming fiscal year plus 12 extra hours per week at the City’s expense, bringing the actual hours to 47 per week at a cost of $87,068 annually. This is the same number of service hours that the County currently provides, but with the cost increasing by $1,681 annually (2%).
The proposed resolution authorizes the City Manager to execute the Supplement.
FISCAL IMPACT
The Supplement will obligate the City to pay the County a total of $87,068 for the extra hours of library operation for the upcoming fiscal year, and the City will be invoiced quarterly. In the FY 2019/20 City Council budget (100-1110-44050), library hours are budgeted at $57,000, leaving a budget gap of $30,068. Last year, due to changing circumstances, the City Council budget was able to absorb the additional cost without need for additional funding. Staff believes this capacity still exists, therefore, no additional appropriations are requested. If, for some reason, funding falls short in the City Council budget by year end, the City Manager’s Contingency account will be utilized as backup.