PREPARED BY: MATTHEW BROWN DATE OF MEETING: 02/20/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) APPROVING THE PLANS AND SPECIFICATIONS FOR THE BUSH AVENUE POCKET PARK PROJECT (0502) (PROJECT), (2) AWARDING MICHAEL PAUL COMPANY, INC., A CONSTRUCTION CONTRACT FOR THE PROJECT, (3) AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MICHAEL PAUL COMPANY, INC. IN AN AMOUNT OF $571,887.66 WITH A 15% CONTINGENCY FOR TOTAL AUTHORIZATION NOT TO EXCEED $657,671 AND (4) REAPPROPRIATING FUND 120 FUNDS IN THE AMOUNT OF $247,002 FROM THE FULL TRASH CAPTURE DEVICE PROJECT (0304) TO THE BUSH AVENUE POCKET PARK PROJECT (0502)
CEQA: The Bush Avenue Pocket Park Project is categorically exempt per CEQA Guidelines Sections 15303(d) and (e), and Sections 15304(b) and (f), as it only includes, respectively, new construction of small structures (e.g., play equipment, new water meter, new fence, etc.) and minor alterations of land (e.g., new landscaping, minor trenching and backfill where new surface is restored). The CEQA Notice of Exemption was filed at the Contra Costa County Clerk's Office on December 18, 2021.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
COUNCIL PRIORITY WORKPLAN statement
Major Policy Goal: Build a Healthy Community - 109 Develop Public Facilities for Active Living is a Major Policy Goal under the FY 2023-25 Council Priority Workplan, effective on May 1, 2023.
BACKGROUND
The Bush Avenue Pocket Park Project is a proposed multi-benefit, community-informed pocket park project that will transform the 1701 Bush Avenue vacant lot into a pocket park with swings, exercise loop, fitness machines, shade structures, other play equipment, and native plants-all elements residents stated they would like to see.
On December 23, 2021, California State Parks approved the City of San Pablo’s Per Capita allocation of Proposition 68 funds in the amount of $196,899. On March 1, 2022, the City was notified that the City of San Pablo’s Clean California Grant Program (CCLGP) grant application was successful and the City had been awarded $377,000. On March 21, 2022, through Resolution 2022-045, the Council accepted and appropriated the funds from the CCLGP grant and the Proposition 68 Per Capita allocation to the Bush Avenue Pocket Park Project (0502).
On August 1, 2022, City Council through Resolution 2022-315 awarded the design contract for the Project to Gates + Associates. On December 20, 2023, staff advertised the notice inviting bids for construction for the Project and received six (6) bids:
|
1) |
Michael Paul Company INC |
Petaluma, CA |
$571,887.66 |
|
2) |
Redwick Construction Company |
Oakland, CA |
$584,017.00 |
|
3) |
ERA Construction |
San Pablo, CA |
$638,084.68 |
|
4) |
JPB Design Inc |
Orangevale, CA |
$644,342.00 |
|
5) |
Mark Lee and Yong Kay DBA Bay Construction Company |
Oakland, CA |
$706,356.25 |
|
6) |
Kerex Engineering |
Pleasant Hill, CA |
$739,911.00 |
The lowest responsive and responsible bidder was Michael Paul Company, Inc., from Petaluma, CA, with a bid amount of $571,887.66. Staff reviewed the bid and determined it to be responsive. Staff checked the contractor’s references from the North Bay area counties agencies and received positive feedback.
Staff recommends that City Council:
1. Approve the Plans and Specifications for the Bush Avenue Pocket Park Project (0502);
2. Award Michael Paul Company, Inc. the construction contract for the Project;
3. Authorize the City Manager to execute an agreement with Michael Paul Company, Inc. in an amount not to exceed $571,887.66, with a 15% construction contingency authorization, for a total contract authorization not to exceed $657,671; and
4. Re-appropriate available Fund 120 Funds in the amount of $247,002 from the Full Trash Capture Device Project (0304) to the Bush Avenue Pocket Park Project (0502) to augment the existing funds and be able to complete the construction of the Project.
Construction is scheduled to begin in March 2024 and is expected to be completed within 60 working days.
FISCAL IMPACT
The fiscal impacts for the project are outlined in the tables below.
|
Action |
FROM: Fund / Account Code |
Amount |
TO: Fund / Account Code |
Amount |
|
Re-appropriate |
320-0304-43604-ARA-123 |
$247,002 |
320-0502-43604-ARA-123 |
$247,002 |
|
TOTAL APPROPRIATED |
$247,002 |
Project Budget
|
Fund Source |
Account Code |
Amount |
|
CA State Parks Proposition 68 Per Capita Grant |
320-0502-43602-PCP-222 & 320-0502-43604-PCP-222 |
$196,899 |
|
Caltrans CCLGP Grant |
320-0502-43600-CCA-222 & 320-0502-43604-CCA-222 |
$377,000 |
|
Street Lighting and Landscape Assessment District |
320-0502-43604-SLD-322 |
$32,500 |
|
EBMUD Rental Revenues |
320-0502-43602-OTH-522 |
$29,194 |
|
NPDES FY22 & FY23 Operating Budgets |
320-0502-43600-GEN-422 & 320-0502-43600-GEN-423 |
$23,000 |
|
Fund 120 |
320-0502-43604-ARA-123 |
$247,002 |
|
FY22 CIP General Funds (Re-appropriated from the Citywide Slurry Seal Project) |
320-0502-43602-GEN-422 |
$25,870 |
|
TOTAL PROJECT BUDGET |
$931,465 |
Estimated Project Expenditures
|
Description |
Amount |
|
Design Consultant - Concept Design (Groundworks Office) |
$5,000 |
|
Project Management (Harrison Engineering) |
$23,672 |
|
Media Campaign |
$71,050 |
|
Design Consultant (Gates + Associates) - Includes 10% Contingency |
$99,000 |
|
Construction Contract (Michael Paul Company, Inc.) - Includes 15% Contingency |
$657,671 |
|
Construction Management & Inspection (GHD Engineering) |
$70,072 |
|
Utilities (Water Meter) |
$5,000 |
|
TOTAL ESTIMATED EXPENDITURES |
$931,465 |
ATTACHMENTS
Att A - Resolution
Att B - Contract