PREPARED BY: MATT RODRIGUEZ DATE OF MEETING: 06/15/2026
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDED SUB-LEASE SUPPLEMENT NO. 9 BY AND BETWEEN THE CITY OF SAN PABLO AND CONTRA COSTA COUNTY FOR A TOTAL OF 52 HOURS PER WEEK OF LIBRARY SERVICES RENDERED AT THE SAN PABLO LIBRARY FOR FISCAL YEAR 2026-27 AT $140,066, INCLUDING A REVISED 5-YEAR LEASED SPECIALIZED EQUIPMENT COST ALLOCATION OF $25,136.72, AND SECURITY SERVICES COST ALLOCATION OF $24,677.72 FOR A COMBINED TOTAL COST NOT TO EXCEED $189,880.44
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
COMPLIANCE STATEMENTS
County Library Services is an existing contractual agreement between the City and Contra Costa Library Services since 2017 and is not a specific adopted policy item required to be enumerated in the adopted FY 2025-27 City Council Priority Workplan, effective April 7, 2025.
CEQA Compliance Statement
The execution of the Sublease Supplement No. 9 is not subject to environmental review under the California Environmental Quality Act because it would not result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore are not considered a “project” subject to CEQA review. (Pub. Resources Code, § 21065; 14 Cal. Code Regs.§ 15378.).
BACKGROUND
The City of San Pablo (“City”) has long partnered with County of Contra Costa (“County”) to provide its citizens with a local branch of the County library system. Generally, the City has been responsible for securing space for a local library branch and paying rent, maintenance and operational costs related to the space, while the County provides all library services at that location. Increasingly, the County has required cities to pay for services beyond a baseline of hours of 35 hours per week established since 2017 in effect.
Operation of the San Pablo Library (“Library”) is governed under a Library Sublease and Service Agreement (“Sublease”) with the County originally executed on May 24, 2017. Under the Sublease, the County Librarian provides a Sublease Supplement (“Supplement”) to the City by March 31 of each year which sets forth (i) the number of weekly baseline hours of library service the County will provide in the upcoming fiscal year; (ii) the number of “extra or supplemental hours” of library service the City has requested the County to provide for the upcoming fiscal year; (iii) the resulting number of actual hours during which library services will be conducted at the Library for the upcoming fiscal year; and (iv) the cost of the extra hours to the City.
The Contra Costa County Library Services is a regional service provider which serves and supports twenty-six (26) library facilities County-wide, including the San Pablo Library. The City does not operate its own City library or provides staffing resources. However, since August 2017, the City has provided a commercial-leased space for County Library Services to be provided, located at 13751 San Pablo Avenue in San Pablo. The County Library Services provides a base level minimum of 40 hours of operation per week at the San Pablo Library at an approximately $1,158,994.00 cost annually.
• A collection that includes one million items available for physical checkout, over four million e-books and audiobooks, 35 electronic resources, such as movies, newspapers and online learning tools.
• Library administration, which includes back-of-the-house support for computing and networking equipment, hiring and retention, shipping through three delivery routes, budget and finance support, and programs and services designed to meet the specific needs of each community.
FY 2026-27 County Library Services Contract Expense
For the upcoming FY 2026-27 period, Contra Costa County Librarian forwarded the Supplemental Sublease No. 9 on March 25, 2026 during the City’s budget development cycle for a total cost of $140,066 for FY 2026-27 period, effective July 1, 2026. Upon City Manager review, the City desires to maintain current OPTION B service level that provides a total of 52 hours/week service San Pablo Library, effective July 1, 2026.
Under the OPTION B service level (i.e. 52 hours per week), the following library service operating hours are provided to the San Pablo community during the FY 2026-27 period, effective July 1, 2026 through June 30, 2027, as follows:
Mondays: 10:00 a.m. - 8:00 p.m. Fridays: 9:00 a.m. - 5:00 p.m.
Tuesdays: 10:00 a.m. - 8:00 p.m. Saturdays: 9:00 a.m. - 5:00 p.m.
Wednesdays: 10:00 a.m. - 6:00 p.m. Sundays: CLOSED
Thursdays: 10:00 a.m. - 6:00 p.m.
Additional Costs for FY 2026-27 Period
Under the Council approved FY 2025-26 Sublease Supplemental No. 9, two (2) additional contract service costs were integrated into FY 2026-27 period, as follows:
(1) FY 2026-27 5-year Specialized Leased Equipment Cost Allocation: $25,136,72
(2) FY 2026-27 Security Services Cost Allocation: $24,677.72
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SUMMARY OF TOTAL FY 2026-27 COUNTY LIBRARY SERVICES COSTS TO CITY: • Base Year Contract Costs (52 hours/week service): $140,066.00 • FY 2026-27 Specialized Leased Equipment Cost Allocation: $ 25,136.72 • FY 2026-27 Security Services Cost Allocation: $ 24,677.72 Total FY 2026-27 Cost to City: $189,880.44 |
A 2026 Contra Costa County Strategic Progress Report is also attached to the staff report for a summary of annual programs and services provided by the Contra Costa County Library services (See Attachment).
City Manager Recommendation
The City Manager recommends the City Council adopt said Resolution which authorizes the City Manager to execute the Supplemental Sublease No. 9 for all County Library Services provided at the San Pablo Library for FY 2026-27 period, effective July 1, 2026.
FISCAL IMPACT
All operational costs associated with FY 2026-27 County Library Services contract for services provided at the San Pablo Library are budgeted annually, with all expenses to be incurred under the Multi-Departmental Chart of Accounts: #100-1430-43600, commensurate with adoption of the FY 2026-27 & FY 2027-28 Two-Year Biennial GF Operating Budget as approved on June 15, 2026 by adopted Resolution which becomes effective July 1, 2026.
Attachments:
Att A. Resolution
Att B. 2026 Contra Costa Library Strategic Progress Report
Att C. Contra Costa County Library Services Supplemental Sublease No. 9 for FY 2026-27 period dated March 25, 2026 to the City of San Pablo for San Pablo Library, effective July 1, 2026