PREPARED BY: CHIARA HANNA DATE OF MEETING: 03/18/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE FIVE YEAR "ON-CALL" AGREEMENTS WITH: (A) ACCO ENGINEERED SYSTEMS, INC. IN AN AMOUNT NOT-TO-EXCEED $50,000 ANNUALLY FOR MECHANICAL SERVICES; (B) MESA ENERGY SYSTEMS, INC. IN AN AMOUNT NOT-TO-EXCEED $50,000 FOR MECHANICAL SERVICES; (C) HAMILTON TREE SERVICE, INC. IN AN AMOUNT NOT-TO-EXCEED $50,000 ANNUALLY FOR TREE SERVICES; (D) HERCULES TREE SERVICE AND LANDSCAPE CONSTRUCTION, INC. IN AN AMOUNT NOT-TO-EXCEED $50,000 ANNUALLY FOR TREE SERVICES; AND (E) SKYVIEW TREE EXPERTS, INC. IN AN AMOUNT NOT-TO-EXCEED $50,000 ANNUALLY FOR TREE SERVICES
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
Although the award of these agreements is not a policy item under the City Council Priority Workplan, they are necessary for ongoing City operations to provide immediate response for tree services and mechanical services for the City of San Pablo.
BACKGROUND
Since 2016, the Public Works Department has entered into On-Call contracts with firms to provide professional services to the Engineering Division within the Public Works Department. When evaluating the need for On-Call services last year, staff chose to expand the On-Call contracts to maintenance and trade services in addition to the previous professional services.
On-Call contracts expedite work by providing the City with service providers already under contract and ready to perform the work required, thereby reducing time to bring contractors on board for assistance by two to three months. On-Call contracts provide staff with firms available to provide these services on short notice (including emergency services) having gone through the competitive procurement process and executed a Master Agreement for services during the...
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